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Sworn Statement Philippines

Sworn Statement Template Philippines: Free Sample & Guide

What a Sworn Statement is, how it differs from an Affidavit, when Philippine agencies require it, and a free template with the proper jurat block.

May 5, 2026 · 7 min read
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What Is a Sworn Statement?

A Sworn Statement is a written declaration of facts made under oath and subscribed before a notary public or other authorized officer. The word "sworn" means the declarant takes an oath (or affirmation) that the contents are true, making any false statement potentially punishable as perjury under the Revised Penal Code.

Filipinos know this document best as the Sinumpaang Salaysay — the Tagalog name printed on countless police, barangay, and government forms. A Sinumpaang Salaysay and an English-language Sworn Statement are one and the same document, and every office that asks for one will accept either version.

In Philippine practice, "sworn statement" and "affidavit" are essentially the same type of document. Government agencies, employers, and administrative tribunals often use "sworn statement" in their forms and instructions, while litigation lawyers use "affidavit." The format and requirements are identical.

When Is a Sworn Statement Required?

  • DOLE and NLRC proceedings — position papers and evidence must be submitted under oath
  • CSC administrative cases — the complaint must be supported by a sworn statement
  • DOLE establishment compliance reports — some DOLE forms require a sworn declaration of compliance
  • BIR and BOC declarations — import entries, tax returns, and some BIR forms require sworn compliance statements
  • Insurance claims — insurers require a sworn declaration of loss or circumstances
  • School disciplinary proceedings — sworn statements from complainants and witnesses
  • Employee incident reports and HR investigations — the investigated employee and witnesses may be required to submit sworn statements

Free Sworn Statement Template

Republic of the Philippines
City/Municipality of ) S.S.
Province of
SWORN STATEMENT

I, [AFFIANT'S FULL NAME], [age] years old, [civil status], Filipino, [occupation/position], with [residence/office] address at [complete address], after being duly sworn in accordance with law, hereby depose and state that:

1. [State fact no. 1 clearly and specifically];

2. [State fact no. 2];

3. [State fact no. 3 and so on as needed];

4. I am executing this Sworn Statement to attest to the truth of the foregoing and for [state purpose, e.g., "submission to the [agency/employer/court]"] and for whatever legal purpose it may serve.

IN WITNESS WHEREOF, I have hereunto set my hand this day of , 20 at , Philippines.

[AFFIANT'S FULL NAME]
Affiant / Declarant

SUBSCRIBED AND SWORN TO BEFORE ME, this day of , 20, in , Philippines. Affiant exhibited to me his/her Competent Evidence of Identity: .

NOTARY PUBLIC
Until Dec. 31, 20
PTR No.
IBP No.
Roll No.
MCLE Compliance No.
Doc. No. ;
Page No. ;
Book No. ;
Series of 20.

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Frequently Asked Questions

What is a Sworn Statement in the Philippines?
A Sworn Statement is a written declaration of facts made under oath before a notary public or other officer authorized to administer oaths. In Philippine practice, "sworn statement" and "affidavit" are often used interchangeably — both are subscribed and sworn to before a notary. The term "sworn statement" is commonly used in administrative, government, and HR contexts.
What is the difference between a Sworn Statement and an Affidavit?
Legally, there is no significant difference in Philippine practice — both are sworn declarations under oath before a notary. The distinction is mostly terminological: government agencies, employers, and administrative bodies often request a "sworn statement" while litigation practice uses "affidavit." The required form and jurat block are the same.
When is a Sworn Statement required?
Common requirements include: employer's sworn statement on employee incident reports, NLRC complaints and position papers, government agency submissions (DOLE, DILG, CSC), anti-money laundering (AMLA) compliance declarations, school disciplinary proceedings, insurance claim declarations, and customs/BOC import declarations.
Who can administer the oath for a Sworn Statement in the Philippines?
A notary public is the most common officer. Under Philippine law, other authorized officers include judges, lawyers in certain capacities, and public officers specifically authorized by law. For government documents, the administering officer is often a government notary or the agency head.
Does a Sworn Statement need to follow a specific format?
There is no single mandatory format, but all sworn statements must include: the affiant's identity, the statement under oath, the signature, the jurat block with the notary's details, and the date and place. The substance of the statement depends entirely on what is being declared.
What is a Sinumpaang Salaysay?
Sinumpaang Salaysay is the Filipino term for a sworn statement — a written narration of facts that the declarant swears to before a notary public or other authorized officer. It is the wording you will commonly see on police, barangay, and government forms. A Sworn Statement executed in English is the very same document and serves the same purpose; Philippine courts, prosecutors, and agencies accept either the English or the Filipino version, provided it is properly subscribed and sworn.

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