A Sworn Statement is a written declaration under oath by a witness or party. It is used in administrative proceedings, employer investigations, insurance claims, police reports, and a wide range of government transactions. Unlike the traditional affidavit format — which uses the formal "I, [name], do hereby depose and say" preamble — a sworn statement may be structured as a narrative declaration, making it a flexible document accepted by most Philippine government agencies and private institutions.
Legalia automates the drafting. This tutorial walks you through the complete process of generating a notary-ready Sworn Statement online — from logging in to saving a print-ready PDF — in five steps.
What you need before you start
- A free Legalia account — sign up here
- The declarant's full name, civil status, and complete address
- The subject or topic of the statement
- The narrative declaration — the facts being attested to under oath
- The date and place of execution
- The purpose of the sworn statement (e.g., to support an insurance claim, for employment investigation, for submission to a government agency)
Step 1: Log In and Open Your Dashboard
Sign in to your Legalia account at https://legalia.ph. After logging in you will land on the document library dashboard, which lists all available document types grouped by category — Affidavits, Contracts, Deeds, and more.
Step 2: Select Sworn Statement
Under the Affidavits category, click Sworn Statement. The document editor opens in a two-panel layout:
- Left panel — the guided form with all required and optional fields
- Right panel — the live document preview, updated in real time
Every change you make in the form is immediately reflected in the preview — you always see exactly what will print.
Step 3: Fill In the Form
Complete the fields on the left panel. The form is divided into two sections:
Declarant Information
| Field | Notes |
|---|---|
| Full Name | Exactly as it appears on a government-issued ID |
| Civil Status | Single / Married / Widowed / Legally Separated |
| Address | Complete residential address including barangay, city/municipality, and province |
Statement Details
| Field | Notes |
|---|---|
| Subject / Topic | Brief description of what the sworn statement is about — e.g., "Loss of Employee ID," "Accident on Company Premises" |
| Narrative Declaration | The full account of the facts being declared under oath — write in first person; be specific about dates, persons involved, and circumstances |
| Date of Execution | The date the declarant is signing before the notary |
| Place of Execution | City or municipality where the document is being notarized |
| Purpose | Where or why the sworn statement will be submitted — e.g., "to support an insurance claim with [company name]" or "for submission to the Office of the City Mayor" |
Step 4: Review the Live Preview
The right panel shows the document exactly as it will print. Review the full text carefully — especially the declarant's identity, the narrative declaration, the purpose statement, and the jurat block at the bottom.
An optional tool appears at the top of the preview panel:
- Polish with AI — rewrites the narrative declaration in formal legal Philippine English while preserving all facts. Useful when the statement was entered in casual or informal language.
Step 5: Print or Save as PDF
When the document looks correct, click the Print button in the action bar. Your browser's print dialog opens.
- To print on paper: select your printer and click Print.
- To save a PDF: change the Destination to Save as PDF. The output is a clean document with no UI chrome, headers, or footers — formatted for standard 8.5×11 or A4 paper with correct margins and line spacing for notarial use.
Bring the printout to your commissioned notary public for the declarant's oath and signature, then submit to the relevant agency, employer, or institution.
That is the complete workflow — from opening the dashboard to a notary-ready Sworn Statement.
Generate Your Sworn Statement — Free
No credit card required. Draft, preview, and print a notary-ready Sworn Statement for administrative proceedings, insurance claims, government transactions, and more — Philippine format, correct jurat included.
Generate Free with Legalia