What Is the Notary Block & How to Set It Up

The Notary Block is a field at the end of notarized documents that prints your commission details — jurisdiction, commission number, expiry date, roll number, PTR, and IBP. Instead of using a rubber stamp, Legalia saves these details once in your Settings, then automatically includes them on every document you generate. You still sign the document in person and affix your seal; the block is simply the formatted text version of your credentials.

This guide covers what the block prints, how to set it up in less than a minute, how to toggle it on and off per document, and which Legalia plan includes it.

What Is the Notary Block?

The Notary Block is a text field printed at the end of a notarized document, just before the signature line and seal area. It contains:

• Your jurisdiction (e.g., "Quezon City")
• Your commission number (e.g., "Comm. No. 12345")
• Commission expiry date (e.g., "December 31, 2026")
• Your roll number (notary public registry)
• Your PTR number (professional tax registration)
• Your IBP number (Integrated Bar of the Philippines)
• Your office address (printed as part of the block)

Instead of handwriting or rubber-stamping these details onto each document, Legalia prints them automatically. It is not the notarization itself — you still sign the document and affix your seal in person as required by Philippine law.

Where the Notary Block Appears

The block appears in the acknowledgment or jurat — the formal section at the end of the document where the affiant or signatory acknowledges their signature. For a typical affidavit, it looks like this:

The block formats and aligns your saved details so clients see your complete credentials without a separate stamp.

How to Set It Up

The Notary Block is set up once, in your Settings, and then auto-fills on every document.

Step 1: Open Settings › Firm Profile

In the Legalia dashboard, click Settings (top right) and then Firm Profile.

Step 2: Fill in the Notary Block section

Scroll down to the Notary Block section. Fill in:

• Your Jurisdiction (the city or area where you are commissioned)
• Your Commission Number (e.g., Q-54321)
• Your Commission Expiry Date (when your commission ends)
• Your Roll Number (from the notary registry)
• Your PTR Number (professional tax registration)
• Your IBP Number (bar membership number)

Save once. These details now auto-fill on every document you generate from this point forward.

Step 3: Generate a document

Open any document type — affidavit, contract, deed, etc. — and fill in the form as usual.

Step 4: Toggle "Include Notary Block" on

Near the bottom of the document form, you will see a checkbox labeled "Include Notary Block". Toggle it on. Your saved commission details now appear in the preview panel.

Step 5: Print, export, or sign

The notary block is now part of your document. Print it to paper, export to Word, or copy it — your credentials appear exactly as saved. Sign the document in person and affix your seal as usual.

Can I Turn It Off?

Yes. The "Include Notary Block" toggle is on every document, so you can turn it on or off per document:

• Turn it OFF if you do not yet have a live commission, or if you prefer to use your own rubber stamp instead.
• Turn it ON to auto-fill your credentials — no re-typing, no copy-paste, no stamp needed.

The toggle is saved per document, so you can use a mix on different client matters.

Which Plan Includes the Notary Block?

The Notary Block is an All-Access feature, included only on the All-Access (Ultra) plan at ₱999/month.

• Free — Not included. Notary Block toggle is disabled.
• Per-document unlocks (₱199 for 30 days) — Not included. Only covers the document content, not the feature.
• All-Access (Ultra) — Included. Use it on as many documents as you like, every month.

If the Notary Block toggle appears disabled on your document, you are on a plan that does not include it. Click the lock icon next to the toggle to see the upgrade option.

Frequently Asked Questions