An Affidavit of Publication is executed by a newspaper's editor or publisher to certify that a legal notice, ordinance, judicial order, or public announcement was published as required by law. It is a critical document in land registration proceedings (where the Land Registration Authority requires proof of publication), extra-judicial settlement of estate (which requires publication for three consecutive weeks), and court-ordered publications in proceedings such as adoption, annulment, and reconstitution of titles.
Legalia automates the drafting. This tutorial walks you through the complete process of generating a notary-ready Affidavit of Publication online — from logging in to saving a print-ready PDF — in five steps.
What you need before you start
- A free Legalia account — sign up here
- The newspaper's name and place of publication
- The editor or publisher's full name and address (the affiant)
- The title or description of the published notice and all publication dates (newspaper issue dates)
- The purpose for which the affidavit is being submitted
Step 1: Log In and Open Your Dashboard
Sign in to your Legalia account at https://legalia.ph. After logging in you will land on the document library dashboard, which lists all available document types grouped by category — Affidavits, Contracts, Deeds, and more.
Step 2: Select Affidavit of Publication
Under the Affidavits category, click Affidavit of Publication. The document editor opens in a two-panel layout:
- Left panel — the guided form with all required and optional fields
- Right panel — the live document preview, updated in real time
Every change you make in the form is immediately reflected in the preview — you always see exactly what will print.
Step 3: Fill In the Form
Complete the fields on the left panel. The form is divided into two sections:
Publisher Information
| Field | Notes |
|---|---|
| Newspaper Name | Full name of the newspaper as it appears on its masthead |
| Place of Publication | City/municipality and province where the newspaper is published |
| Affiant Full Name | Full name of the editor or publisher who will sign — the person authorized to attest on behalf of the newspaper |
| Address | Complete address of the newspaper's editorial office |
Publication Details
| Field | Notes |
|---|---|
| Title / Description of Notice | Describe the notice that was published — e.g., "Notice of Initial Hearing in LRC Case No. ___" or "Notice of Extra-Judicial Settlement of the Estate of ___" |
| Dates of Publication | All dates on which the notice was published, listed in order — one entry per publication date |
| Newspaper Issue Dates | The specific issue dates of the newspaper in which the notice appeared |
| Purpose | State the context — e.g., "as required by the Land Registration Authority" or "pursuant to the Order of the Court dated ___" |
Step 4: Review the Live Preview
The right panel shows the document exactly as it will print. Review the full text carefully — especially the newspaper's identity, the complete list of publication dates, the description of the notice, and the jurat block at the bottom.
The following optional tool appears at the top of the preview panel:
- Polish with AI — rewrites the narrative paragraphs in formal legal Philippine English while preserving all facts. Useful when the description was written in informal language.
Step 5: Print or Save as PDF
When the document looks correct, click the Print button in the action bar. Your browser's print dialog opens.
- To print on paper: select your printer and click Print.
- To save a PDF: change the Destination to Save as PDF. The output is a clean document with no UI chrome, headers, or footers — formatted for standard 8.5×11 or A4 paper with correct margins and line spacing for notarial use.
Bring the printout to your commissioned notary public for the publisher's or editor's oath and signature. Attach the published clippings as annexes before filing with the LRA or court.
That is the complete workflow — from opening the dashboard to a notary-ready Affidavit of Publication.
Generate Your Affidavit of Publication — Free
No credit card required. Draft, preview, and print a notary-ready Affidavit of Publication for land registration, estate proceedings, or court-ordered publications — Philippine format, correct jurat included.
Generate Free with Legalia